1.      NAME

The name of the association shall be York Mills Gardens Community Association (hereinafter called “the Association” or “YMGCA”).

2.      OBJECTS

The objects of the Association shall be:

(a)   To promote and advance matters of interest to residents and municipal taxpayers of the area known as York Mills Gardens in the City of Toronto;

(b)   To protect the interests of residents and municipal taxpayers in the YorkMillsGardens area through joint action of members of the Association;

(c)   To gather information concerning development proposals and proposed changes to the official plan and zoning by-laws affecting the York Mills Gardens area, and to take necessary action as determined by the Association;

(d)   To research and review problems connected with the ownership, development, management, financing and promotion of real property in the YorkMillsGardens area;  and

(e)   Such other complementary purposes that are consistent with these objects.

 

3.      BOUNDARIES

The boundaries of the Association, referred to as YorkMillsGardens area, shall be:

a)   ON THE WEST, from the west side of Bayview Avenue, along Wilket Creek/St. Andrews Park to Legacy Court and including the houses on Carluke Crescent

b)      ON THE NORTH, the south side of  Highway 401 – Macdonald Cartier Freeway;

c)      ON THE EAST, the easterly limits of properties on Northdale Road, Forest Heights Boulevard, Old Colony Road, and on the east side of Banbury Road;

d)      ON THE SOUTH, the north side of York Mills Road as well as properties to the south fronting on Versailles Court, Daleberry Place, Oxbow Road and Bluejay Place.

 

4.      MEMBERSHIP

(a)   Memberships shall be issued annually and shall be valid until December 31 each year, except that new memberships purchased in December shall be valid until the end of the following year.

(b)   The annual membership fee(s) shall be determined periodically by the Association’s Executive Committee.

(c)   Every resident and/or residential property owner over 18 years of age within the boundaries of the Association described above shall be eligible for membership upon payment of the prescribed membership fee(s).

 

5.      EXECUTIVE COMMITTEE

Management of the business and activities of the Association shall be vested in the Executive Committee.

Members of the Executive Committee must be qualified paid-up members in good standing of the Association and shall be elected by members of the Association at each Annual General Meeting.

The Executive Committee shall consist of a:

  • President
  • Vice President
  • Recording Secretary
  • Treasurer
  • Membership Director
  • minimum of four (4) and a maximum of  eight (8) Area & Issues Directors, and
  • the immediate Past-President

(a)  PRESIDENT

The President shall preside at all meetings of the Executive Committee and the Association, shall sign documents on behalf of the Association, and shall have such other powers and duties as may be assigned by the     Executive Committee.

(b) VICE PRESIDENT

The Vice President shall perform all the duties of the President in the absence or upon the resignation of the President, and also shall have such other powers and duties as may be assigned by the Executive Committee.

(c) RECORDING SECRETARY

The Recording Secretary shall keep minutes of all meetings of the Executive Committee and the Association, shall conduct ordinary correspondence, and shall be charged with the responsibility of giving notice of meetings to the members of the Executive Committee and the Association in accordance with this Constitution.

(d) TREASURER

The Treasurer shall receive all monies which are the property of the Association, shall deposit these in the name of the Association, shall keep an accurate record of all receipts and disbursements, shall submit the Association’s accounts for review annually or more often if required, and shall present a financial statement at the Annual General Meeting and such other times as the Executive Committee or the Association may require.

(e) MEMBERSHIP DIRECTOR

The Membership Director shall maintain a current record of the names and addresses of all members of the Association, shall issue membership certificates, if required by the Executive Committee, on a timely basis to all of those who have fulfilled the membership qualifications, and shall participate actively in the efforts to solicit new or renewed members.

(f)  AREA & ISSUES DIRECTORS

The Area & Issues Directors shall undertake assignments, including geographic and policy issue responsibilities, as the terms of their engagements call for and/or as the Executive Committee may require.

(g)   IMMEDIATE PAST PRESIDENT

The President immediately previous to the current President shall be an Ex-Officio member of the Executive Committee, with the purpose of providing corporate memory, transitional continuity and advice.

(h) VACANCIES AND SUBCOMMITTEES

Any vacancy occurring in these positions between Annual General Meetings may be filled on an Acting basis by appointment of the Executive Committee for the balance of the term of office.

The Executive Committee shall have the right to establish Subcommittees to assist it in achieving the objects of the Association.

6.      MEETINGS OF THE EXECUTIVE COMMITTEE

(a)   The Executive Committee shall meet at least quarterly, at the call of the President or upon request of any other three (3) members of the Executive Committee.

(b)   Notice of such meetings shall be delivered, emailed or telephoned to each member of the Executive Committee not less than five (5) days prior to the meeting, unless waived by majority agreement. The date, time and place shall preferably be decided by a consensus.

(c)   The minimum quorum for such meetings shall be three (3) or forty percent (40%), whichever is greater, of the elected members of the Executive Committee.

 

7.      ASSOCIATION FUNDS

(a)   The Executive Committee shall be authorized to make expenditures and investments of the funds of the Association.

(b)   Cheques drawn on accounts of the Association shall bear the signature of either the President or Vice President, and shall be countersigned by the Treasurer or the latter’s authorized designate.

(c)   The Fiscal Year of the Association shall end on the 31st day of December.

(d)   An independent accountant may be designated to review financial records and statements of the Association and report accordingly to the Executive Committee or the Annual General Meeting and at such other times as the Executive Committee may require.

 

8.      MEETINGS OF THE ASSOCIATION

(a)   Meetings of the Association shall be convened at the call of the Executive Committee, or convened by the Executive Committee within 30 days upon receipt of a written request of at least ten paid up qualified members in good standing of the Association.

(b)   The Annual General Meeting of the Association shall take place no later than the end of the second (2nd) quarter of each calendar year.

(c)   Notice of each meeting of the Association shall be given in writing or by email to all qualified members at least seven (7) days prior to the date of the meeting.

(d)   The quorum for the transaction of business at any meeting of the Association shall be twenty-five (25) or 25%, whichever is less, of the qualified members of the Association, in person or represented by verifiable proxy.

If a quorum is not present at any meeting of the Association including the Annual General Meeting, those present at the meeting shall constitute a quorum for the purpose of electing a chairman and secretary of the meeting for the purpose of adjourning the meeting to a future date and time to be fixed at the meeting and, provided that seven days notice has been given of such adjourned date and time, a quorum at such adjourned meeting shall consist of those members present at the meeting. No new business or resolutions shall be considered or presented at this adjourned meeting.

(e)  Unless otherwise specifically required by the Association’s Constitution, any issue arising at a meeting shall be decided by a majority vote of all the qualified members present or represented by proxy.  The Chair of the meeting shall cast a deciding vote in the event of a “tie” vote.

(f)    The Annual General Meeting agenda shall include, but not be limited to:

  • approval of minutes from the previous Annual Meeting;
  • a report from the President;
  • a report from the Treasurer, including financial statements;
  • a report from the independent accountant; if present
  • a report from the Membership Director;
  • election of the Executive Committee; and
    • other business as noted in the notice of the Annual General Meeting.

9.      AMENDMENTS

(a)   Amendments to this Constitution may only be made by a two-thirds majority vote of qualified members present at a properly constituted meeting of the Association.

(b)   Amendments may be proposed by the Executive Committee or by ten (10) qualified members of the Association.

(c)   Proposed amendments must be submitted in writing to the Secretary. The Executive Committee shall call a meeting of the Association to present these amendments within thirty (30) days of receiving them.

(d)   A synopsis of all proposed amendments must be provided to all members of the Association with the written or emailed notice of meeting.

(e)   Complete text of all proposed amendments, together with a copy of the current Constitution, shall be provided in advance to any member who requests these from the Secretary, as well as at the meeting called for this purpose

10.    EFFECTIVE DATE OF THIS CONSTITUTION

This Constitution shall come into effect upon approval at a meeting of the York Mills Gardens Community Association, called for this purpose.

The undersigned, being Executive Committee members of the Association, accordingly hereby confirm that this document is the approved Constitution of the York Mills Gardens Community Association.

DATED the 16th day of May, 2016 at Toronto.

John Nicholls, President

Alex Greco, Vice President

Marci Newton, Recording Secretary

Ron Morgenthal, Treasurer

Steve Horvath, Membership Director